Growers, food and drink
Delivery notes, traceability records and supermarket paperwork captured as the work happens, rather than reconstructed on a Sunday evening.
A county of seasonal, physical businesses.
Worcestershire does not run on office work. It grows things, makes things, feeds people and moves goods along the M5. Those businesses have a particular problem: the admin peaks exactly when the work does.
Harvest week · delivery notes
- Tue · 14 pallets, PershoreMatched to order: Settled
- Tue · 9 pallets, EveshamMatched to order: Settled
- Wed · 11 palletsNo order reference: Needs a look
- Wed · 6 pallets, PershoreShort by 2 — noted: Needs a look
- Review2 of 41 need a person: A person decides
The paperwork arrives at the worst possible moment.
A grower in Evesham at harvest, a hotel in Malvern in August, a manufacturer in Kidderminster at month end: the week the work doubles is the week the recording, checking and chasing doubles too. Automation is worth most where the load is spiky, not where it is steady.
Seasonal businesses carry a particular kind of admin debt.
- Recorded later. The job happened on Tuesday; the paperwork is written up on Friday, from memory.
- Peaks nobody staffs for. Hiring for the busiest fortnight is not realistic, so the busiest fortnight is simply harder.
- Compliance by shoebox. The records exist, somewhere, in a form nobody wants to be asked for.
Where we help
Three Worcestershire shapes.
Hospitality and visitor businesses
Rotas, supplier orders and maintenance jobs that currently depend on one manager remembering. Peak season is when it shows.
Makers and distributors
Works orders, goods-in checks and the production report that someone assembles by hand every Monday morning.
Captured once, where the work happens.
Illustrative capture workflow — not client data
- At the point of workPhoto, quantity, time, on a phone
- CheckedAgainst the order and the rules
- FiledInto the records that need it
- A person reviewsA personOnly the ones that failed a check
How it tends to run here
- Start with the workflow that hurts most in your busiest month, not your quietest
- On-site sessions anywhere in the county, most of it under an hour from Redditch
- Capture at the point of work, so nothing is reconstructed later
- Fixed prices at every step, which matters when the year is seasonal
What stays with your team
- What you promise a customer
- Quality and safety calls
- Anything a regulator asks about
AI prepares. People decide. Routine actions run only within limits you agree.
What we do for Worcestershire businesses. Services and industries.
- Worcester
- Bromsgrove
- Kidderminster
- Droitwich Spa
- Evesham
- Malvern
- Pershore
- Stourport-on-Severn
- Tenbury Wells
- Workflow & process automationThe copying and chasing, carried for you.
- Power BI & reporting automationThe recurring report, assembled for you.
- Power Platform & Power AutomateFlows and apps inside Microsoft 365.
- Microsoft 365 CopilotReadiness, rollout and honest limits.
- Copilot Studio agentsAgents with a job and a limit.
- Excel & spreadsheet automationKeep what works, lose the copy and paste.
- Systems integration & APIsYour systems, finally talking.
- Custom AI & automation buildsFor work off-the-shelf tools can’t do.
- Discovery & Design£2,500 + VAT, fixed. Two to three weeks.
Not sure which? Start with a free conversation, thirty to forty-five minutes.
How it works
- Free conversationFree
- Discovery & Design£2,500 + VAT, fixed
- CompleteFixed scope and fee
- OperateOptional, monthly
Running a business of 5 to 50 people? Essentials starts with a £395 + VAT half-day session
Questions. Anything else, just ask.
Ask us directlyOur busiest period is three months a year. Is automation still worth it?
Often it is worth more. Steady workloads get absorbed; peaks are where things get dropped, recorded late or done twice. We would look at the peak first.
Our people are not at desks. Does that change things?
It changes where capture happens, not whether it can. A phone in a yard, a polytunnel or a plant room is usually the right place to record something once, properly.
We have paper records that an auditor might ask for.
Then the goal is the same records, findable, with the photo and timestamp attached. We are not trying to change what you record, only how much effort it takes.
How far do you travel in the county?
All of it. Redditch to Malvern is about an hour, and most of Worcestershire is considerably closer.
Related. Where to go next.
The aim is not a tidier office. It is that August costs you what February does.
Start a free 30 to 45 minute conversation. No deck, no obligation.